| Field | Details |
| PO ID | The unique Purchase Order number generated by Retail Express |
| PO Status |
The current status of the order depending on where it's at within the ordering process.
|
| Outlet |
The location the PO has been raised for and inventory will be received into (this could be a Store or Warehouse)
|
| Sailed Date |
The date the shipment left the country (international orders) or business. Can also be used for other dates
|
| Supplier |
The Supplier associated with the order
|
| Deposit Due Date |
Enter the date by which the Deposit value must be paid
|
| Supplier Invoice No |
Invoice Number. This may be provided prior to shipment of PO or entered at the time of stock receipt. If using an Accounting Integration with Retail Express this number will be sent to the Accounting system.
|
| Balance Due Date | The date by which the remainder of the PO value must be paid |
| Supplier Comments | Default comments for the Supplier as configured via Settings > Supplier |
| Purchase Order Template |
Used to select between the standard default template and the PO Matrix template with Packages Exploded (i.e. a variation that has more detail on products grouped together by Manufacturer SKU or in a Package - products in a package are listed individually within the Package section).
|
| Update Transfers on PO Receipt |
The status a Transfer should be created with when automatically created by receiving a PO.
Tip: For Purchase Orders created through Stock Replenishment, when consolidating orders (stock for multiple Outlets ordered together then Transferred to the Outlets) you can automatically select a Transfer Stage for Transfers created automatically when the stock is received.
|
| Customer Invoice No |
Non-editable field. This field is auto-populated with the Order Number from POS that created the PO as a result of the "Auto Generate PO" settings configured against the product and in the Global Settings.
This is separate to Special Orders, which has a direct link between the sale and the PO (maintained even when consolidating multiple POs).
|
| Customer Invoice Reference | Non-editable field. This field is auto-populated with customer details and comments related to the sale referenced in the 'Customer Invoice No' |
| Original Time of Departure |
The date on which the Products were shipped by Supplier.
This field can be configured per supplier to display on the Purchase Order.
|
| Container Number |
The shipping container number for the PO, or other tracking numbers
|
| Deliver To |
The Outlet details as configured in Settings > Locations/Outlets > Outlets
|
| Shipping Status |
The current status of an order after shipment has occurred
|
| Shipment Type |
Shipping container type. Learn more about Shipment Types
|
| Invoice Docs |
Supplier Invoice Documents provided with the shipment
|
| Packing List Docs |
Packing List documents provided with the shipment
|
| Internal Comments |
A free text field used to enter your own comments about this PO for reference
|
| Packing Dec Docs |
Packing Declaration Documents provided with the Shipment
|
| Fumes Docs |
Fumigation documents provided with the shipment
|
| COO Docs |
Certificate of Origin documents, generally an integral part of international export documents
|
| B/L Docs |
Bill of Loading documents issued by a carrier, (or its agent) to the shipper as a contract of carriage of goods
|
| Deposit |
The amount (in your local currency) of the deposit paid for the PO
|
| Shipping Terms |
Auto-populated from the Supplier details configured via Settings > Suppliers
|
| FOB Currency |
The currency in which items are invoiced out as
|
| Payment Terms |
Auto-populated from the Supplier details configured via Settings > Suppliers
|
| ETA Date |
ETA as provided by the Supplier or Courier. This date is viewable in various areas, most importantly in the POS within Advanced Product Search.
|
| Shipping Port |
Auto-populated from the Supplier details configured via Settings > Suppliers
|
| External Order ID |
If the PO was generated through an external ordering system using the Inventory Management API, you can include an External Order Reference so you can identify the order in the other system.
|
| Country of Origin |
Auto-populated from the Supplier details configured via Settings > Suppliers
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