You can use the PO Stock Receipt Detailed Report to review comprehensive receiving information for purchase orders, helping track what was received, when, and by whom for audit and reconciliation purposes. This improves your retail operations by providing detailed receiving history, with properly configured stock receipt reporting typically enabling better inventory tracking and accountability for received goods.
Understanding PO stock receipt reporting involves recognizing receiving transaction details, variance tracking, and receiver accountability to help retail operators focus on the right inventory receiving analytics workflows, ensuring your retail strategy consistently drives better receiving accuracy and audit trail transparency outcomes.
The PO Stock Receipt Detailed Report helps Retailers to manage Purchase Orders that are delivered and invoiced in multiple parts, that is, the journey of stock as a fundamental function. The report displays a detailed outlook of the Stock Receipt details down to the Stock Receipt Item level.
Using the Report
To access the PO Stock Receipt Detailed Report:
- Ensure your Security Profile has been enabled for access to the report (see Using Profile Security to enable Back Office features)
- Navigate to Reports > Stock Reports > PO Stock Receipt Detailed Report
- Use the Filters to filter the report (or leave these as default)
- Click the Search button
- The Results will be displayed showing all individual Purchase Orders matching the filters
- Click the icons in the top-right-hand corner to export the report in an Excel spreadsheet
(Scroll towards the right) 
- Click Refresh to view the latest details
Filters
We've listed some of the Filters below in more detail.
| Filter | Details |
| PO ID |
The unique Purchase Order number auto-generated by Retail Express
|
| PLU |
Enter multiple PLUs separated by a comma. Product codes searched include:
- Product ID
- Supplier SKU
- Supplier SKU2
- Manufacturer SKU
- Barcodes
|
| Stock Receipt ID |
The unique ID allocated to a Purchase Order Stock Receipt
|
| Invoice Number |
The unique number assigned to a Purchase Order in the invoice when it is generated
|
| Reference PO Number |
Compared to the PO No field, the Reference PO Number is the new Purchase Order number generated if you chose the Re-Order option from the POE Manager
|
| External Order ID |
The Order ID used in the external ordering system if using an API integration
|
| Filter by Date |
Used in conjunction with the Date From/Date To fields, and allows you to control which PO Stock Receipt date field you would like to filter by:
- Created
- Made Available
- Finalised
|
| Hide where Qty Received & Invoiced = 0 |
Ticking the box helps see the results excluding the items with Qty Received & Invoiced = 0
|
| Attributes to Display |
Configure whether to display individual product attributes on the report by choosing from the options:
- None (Set by Default)
- Default (Size, Colour, Season, Brand)
- Default & Custom Attributes
- Custom Attributes
|
| Filter By User |
Searches PO Stock Receipt based on selected User:
- None (Set by Default)
- Created By User
- Made Available By User
- Finalised By User
- Modified By User
|
| Supplier | The Supplier Code |
|
Outlet
|
The individual Outlets in the database
|
|
Stock Receipt Status
|
The current status of the Stock Receipt
|
| PO Status | The current status of the Purchase Order |
|
Product Type
|
Used to categorise products into groups
|
| Variance Reason |
The reason for any differences between expected and received stock
(Click here for information on creating custom Variance Reasons)
|
| Refine by Attributes |
Helps to get the desired results in the report by picking from a list of:
(It is set by default to All)
- Brand
- Season
- Size
- Color
- Width
- Material
|
Report Results
The PO Stock Receipt Detailed Report will display a list of Purchase Orders matching your search filters after you click the Search button (see Step 4 in the Using the Report section). Scroll to the right to view all of the details.
Related Articles
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Reporting Analytics:
- Income Report - Analyze purchase order costs and margins
- Reports - Access purchase order reporting tools