You can duplicate existing purchase orders to quickly create new orders based on previous ordering patterns, helping streamline repeat ordering from regular suppliers. This improves your retail operations efficiency by reducing setup time for similar orders, with properly configured PO duplication typically enabling faster ordering cycles and better leverage of historical purchasing patterns.
Understanding PO duplication functionality involves recognizing appropriate use cases for copying orders, modification requirements for duplicated orders, and supplier reordering workflows to help retail operators focus on the right procurement efficiency workflows, ensuring your retail strategy consistently drives better operational speed and ordering accuracy outcomes.
If you find you're ordering the same products often, for example, the same order for different Outlets, or the same order each month, you can quickly duplicate an existing Purchase Order. The new Purchase Order will be created as Incomplete, so you can edit it before placing it on order.
To duplicate a Purchase Order:
- Navigate to Inventory > PO Management > Duplicate PO
- Enter the Purchase Order ID (POID) of the original order to be copied (use the Purchase Order Manager to find the code if you're unsure)
- Enter the Number (#) of Duplicates
- Click Generate
- Select the Outlet for the order
- Click Assign
- A confirmation message will be displayed - click the PO Manager link to open the PO manager
Purchase Orders wll be created with an Incomplete status ready for editing
- Change the PO Status filter to Incomplete
- Change the Created From and Created To dates to the current date
- Update the remaining Filters if required
- Click Search
- Your new Purchase Order will be displayed in the list ready for editing
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