Knowledge Base

Neto By Maropost

Receive a Purchase Order

Enter Quantities

To receive a purchase order by entering in the quantities manually:

In your Maropost Commerce control panel navigate to Stock Control > Sent.
Open the purchase order you want to receive, and click the Start receiving button.
Check the stock quantities received against the quantities ordered and enter the amount into the Receipt QTY field for each product line.

Tip: Click the Set as fully received button to populate the order qty amount into the receive qty field.

The receive page saves automatically every 10 seconds after a change is detected. This allows you to attend to other tasks without losing the information you've entered.
As you add the product totals you can adjust the supplier price, discounts and other details to match your supplier's invoice. Once all the quantities have been added, click the Complete button.

Your product stock levels in Maropost Commerce will automatically be updated with your received stock.

Split Purchase Order

If you enter quantities less than what you ordered you will prompted to close out or split outstanding items:

Select Split unreceived products onto a new purchase order and click the Save and complete button.
A new purchase order number will be created for the remaining outstanding stock.

This purchase order can be received when the remaining stock arrives.

Scan Product Barcodes

To receive a purchase order by scanning product barcodes, you will need to connect a barcode scanner to your computer. Most USB and Bluetooth barcode scanners will work, as long as it is compatible with your computer. To receive a purchase order by scanning the product barcodes:

In your Maropost Commerce control panel navigate to Stock Control > Sent.
Open the purchase order you want to receive, and click the Start receiving button.
There are two ways you can scan barcodes to receive products:
- Scan the barcode, enter the quantity received, and press enter to confirm.
- Scan the barcode and the product quantity received increases by 1 per scan.
Click on the Settings button to choose how you want to scan and receive your purchase order.
Scan your product barcodes (and enter the quantity if enabled). The received amount will be updated accordingly.
When all of the inventory has been scanned, enter 0 in the Receive QTY field for any product lines where no stock has been received.
Click the Complete button. Any inventory that hasn't been received can be split off into a new purchase order.

Add Expenses

Purchase order expense can be added when receiving a purchase order. If you've integrated Xero, expenses will be exported with the purchase order so that bills can be raised, paid, and reported on. See our detailed help article for more information on expenses, landed costs, apportion calculations and Xero.

To add expenses and landed costs when receiving a purchase order:

In your Maropost Commerce control panel navigate to Stock control > Sent.
Click on the purchase order you want to receive.
Click the Start receiving button at the bottom of the page.
Scroll down the page to the Expenses section. Click the Add expense button.
A pop up window appears so that you can add the details of your expense. Select or enter:
- Who billed you for the expense. If you select a company different to the supplier you will need to enter their details (such as name and currency).
- How the expense is to be processed (apportion or expense). If you choose apportion, select the apportioning method as well.
- The expense account.
- A description, so that you can easily identify the expense.
- The expense amount.
- The tax code for the expense.
- If the cost includes tax.
Tip: Ensure you have the product weight and dimensions saved on the product so that weight and volume apportioning can be calculated correctly.
Once complete, click the Add expense button or press the Enter/Return key on your keyboard.
Repeat these steps for any other expenses on the purchase order.

Tip: You can edit expenses you've added by changing the information that has been added. To remove an expense, click the red X.
Your expenses are added to the purchase order, and appear in the summary at the bottom of the page. When you've finished receiving the purchase order, click the Complete button.

Your purchase order will be completed, and the expenses recorded. If you have Xero integrated with Maropost Commerce, expenses will be exported as bills.